Financial Guide to Fees

Annual course fees can be paid by logging on to student EBS Online Admissions Portal here. *Annual full course fees only

This option requires a deposit of 25% of your annual course fee, plus completion of a direct debit mandate form which enables the balance to be paid in three instalments throughout the academic year. You should bring credit/debit card details so that deposit can be taken. *The course must have an annual total fee in excess of £200 before this payment method can be used.

Course fees are non- refundable except when a course is cancelled by the College due to insufficient enrolment numbers. In this case students will be entitled to a full refund.

In exceptional unforeseen circumstances a refund request may be considered. Please Note once registered some Awarding Bodies do not offer refunds. An administration fee of £20 will be charged per refund generated.

Refund Request Form must be completed and forwarded to South West College Finance Department, 2 Mountjoy Road, Omagh, Co Tyrone BT79 7AH or email a scanned/photographed copy to accountsreceivable@swc.ac.uk.

If your employer is paying for your course a SWC Employer Fee Confirmation Form or email from employer must be completed and uploaded on the Portal on application stating their commitment to paying such fees, giving Name and Address for invoicing purposes. Please ensure Order Number is noted on the form if required by employer for invoicing purposes.

Courses with a total fee in excess of £200 can be paid in instalments as outlined below. A 25% deposit is required before commencement of course and the required balance in 3 or 4 equal instalments depending on the total fees due.

Instalments must be set up via Direct Debit*. Payments will be debited on or about the 5th of each month, commencing the month after enrolment. Completed Direct Debit forms must be submitted to student services / finance department, or returned by post to - Finance Department, 2 Mountjoy Road, Omagh, Co. Tyrone BT79 7AH. Download Direct Debit Mandate Form.

Direct Debit instalment dates for 2026/27 courses are as follows:

• 1st Payment - 6^th November 2026
• 2nd Payment - 4^th December 20026
• 3rd Payment - 8^th January 2027
• 4th Payment - 5^th February 2027 (4th payment only required for courses greater than £400)

* Due to ongoing issues with processing Direct Debit mandates from Monzo, Revolut, and Wise, the Finance team is currently unable to accept these accounts for Direct Debit setup. Students should provide alternative bank details from a supported provider for Direct Debit processing.

If you are in receipt of an FE Grant from the Education Authority (EA) a copy of your award letter from the EA must be uploaded to the Portal at the time of application. Funding from the Education Authority (EA) closes at the end of October. Any enrolments after this date will not be considered and you will be liable for the full cost of tuition/examination fees.

Failure to pay the required fees may result in one or more of the following:

• You may be withdrawn from your course
• You may not be able to sit exams for any SWC course you are enrolled on
• You may not be able to access College facilities or online access
• You may not be able to progress to the next year of your course
• You may be forwarded to the Debt Collection Agency

If you have a debt outstanding (part or full fees) from a previous year, you will not be allowed to enrol for a course in the new academic year. If an arrangement is agreed with the College and you are enrolled in the current year with debt outstanding (part or full fees) from a previous year, the College will set off any payments received in the current year against your outstanding debt i.e., the most recent payments will go against the oldest debt. You will have to pay your outstanding balance from the previous year and the current year tuition fees.

A reduction of tuition fees, up to a maximum of 50% may be allowed to students participating in Accredited courses who meet residency requirements and are in receipt of a means-tested benefit:

The College requires documentary evidence from the student at the time of enrolment to prove entitlement under the above criteria. Students in receipt of other benefits are not entitled to reduced tuition fees unless they can demonstrate financial difficulty or hardship.

Concessionary fees are not available in respect of Higher Education Courses, which are franchised from other organisations. Students should apply to the Student Loans Company,Student finance, Hardship funds and to other bursary providers for assistance with tuition fees.